Last Updated: 23rd July 2026

Your Privacy Matters

At Gravesham Pride CIC, we're committed to protecting your privacy and handling your personal information with care, honesty and transparency.

Whether you're registering for one of our events, applying to volunteer, booking a market stall or simply getting in touch, we'll only collect the information we genuinely need and we'll always treat it responsibly.

This Privacy Policy explains what information we collect, why we collect it, how we use it and the rights you have over your personal data.

If you have any questions about this policy, please contact us at: Email: contact@graveshampride.uk

Who We Are

Gravesham Pride CIC is a Community Interest Company based in England and Wales.

We organise inclusive community events that celebrate LGBTQIA+ people, promote equality, support local communities and create safe spaces for everyone.

For the purposes of UK data protection legislation, Gravesham Pride CIC is the Data Controller for the personal information described in this policy.

What Information We Collect

Depending on how you interact with us, we may collect the following information:

Contact Information

• Name
• Email address
• Telephone number
• Postal address (where required)

Event Information

• Ticket registrations
• Volunteer applications
• Stallholder applications
• Performer applications
• Partnership enquiries
• Accessibility requirements
• Emergency contact details (where appropriate)

Website Information

When you visit our website, we may automatically collect:

• IP address
• Browser type
• Device information
• Pages visited
• Time spent on our website
• Referral website

This information helps us improve our website and understand how visitors use it.

How We Collect Your Information

We collect information when you:

• Complete one of our online forms.
• Register for an event.
• Apply to volunteer.
• Apply for a market stall.
• Contact us by email.
• Send us a message through social media.
• Subscribe to our mailing list (where available).
• Visit our website.

Why We Use Your Information

We only use your information where we have a lawful reason to do so.

This includes:

• Managing event registrations.
• Communicating important event information.
• Processing volunteer applications.
• Managing stallholder and performer applications.
• Responding to enquiries.
• Meeting health and safety obligations.
• Meeting safeguarding responsibilities.
• Improving our website and services.
• Complying with legal obligations.

We will never sell your personal information.

Lawful Basis for Processing

Under the UK General Data Protection Regulation (UK GDPR), we process personal information under one or more of the following lawful bases:

• Your consent.
• Performance of a contract.
• Compliance with legal obligations.
• Legitimate interests in organising and delivering our community events.

Special Category Data

Some information we collect may relate to accessibility requirements or medical information that helps us support you safely during our events.

We will only collect this information where it is necessary and will always treat it with additional care and confidentiality.

Sharing Your Information

We only share personal information where necessary.

This may include trusted organisations who help us deliver our events, such as:

• Ticketing providers
• Volunteer management systems
• Google Workspace services
• Emergency services (where necessary)
• Medical providers supporting our events
• Security providers
• Professional advisers where required by law

We never sell or rent personal information to third parties.

Third-Party Services

Our website may use trusted third-party services including:

• Google Forms
• Google Workspace
• YouTube
• Google Maps
• Social media platforms
• Ticket registration providers

Each provider has its own privacy policy governing how your information is handled.

How Long We Keep Your Information

We only keep personal information for as long as necessary.

Retention periods depend on the purpose for which the information was collected and any legal obligations that apply.

When information is no longer required, it is securely deleted or anonymised.

Keeping Your Information Safe

We take appropriate technical and organisational measures to protect your information from:

• Unauthorised access
• Accidental loss
• Misuse
• Alteration
• Disclosure

While no online system can ever be completely secure, we continually review our processes to help keep your information safe.

Your Rights

Under UK GDPR, you have the right to:

• Request a copy of your personal information.
• Ask us to correct inaccurate information.
• Request that we erase your information where appropriate.
• Restrict how your information is processed.
• Object to certain types of processing.
• Withdraw consent where consent has been used.
• Request the transfer of your information in certain circumstances.

To exercise any of these rights, please contact us using the details at the end of this policy.

Cookies

Our website uses cookies to improve your browsing experience and understand how visitors use our website.

For more information, please see our Cookie Policy.

Children's Privacy

Some of our events are family-friendly and may involve children attending with parents, carers or guardians.

We do not knowingly collect personal information directly from children without appropriate involvement from a parent, guardian or other lawful basis.

Where photographs or information relate to children, these are managed in accordance with our safeguarding procedures.

Photography and Filming

Official photography and filming may take place at Gravesham Pride events.

Images may be used to:

• Promote future events.
• Celebrate our community.
• Share news and updates.
• Produce printed and digital promotional materials.

If you would prefer not to appear in official photography, please speak to a member of the Pride Tribe during the event and we will do our best to accommodate your request.

Links to Other Websites

Our website may contain links to external websites.

We are not responsible for the privacy practices or content of websites operated by other organisations.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in legislation, technology or the way we operate.

The latest version will always be published on this website.

Contact Us

If you have any questions about this Privacy Policy or how we use your information, please contact us:

Gravesham Pride CIC

Email: contact@graveshampride.uk

If you remain unhappy with how your personal information has been handled, you have the right to make a complaint to the Information Commissioner's Office (ICO).

Website: https://ico.org.uk